2017 Coconut Grove Arts Festival Food & Beverage Concession
Request for Proposal Guidelines

The 54th annual Coconut Grove Arts Festival is currently soliciting proposals for the food and beverage concessions contract. The Festival, held annually during Presidents’ Day weekend, will take place February 18, 19, 20, 2017. Attracting approximately 100,000 visitors annually, the Festival is consistently ranked as one of the top outdoor fine arts Festivals in the nation.
Below please find the details for the RFP. Appointments will be scheduled beginning September 21th, 2016. To submit a proposal and/or schedule an appointment for presentation please contact Monty Trainer, President via email at Monty@cgaf.com and Matthew Fillioe, Director of Operations, via e-mail at matt@cgaf.com. All proposals must be received by Wednesday, September 14th, 2016 at 4:00 pm EST.

 Concessionaire would have the exclusive rights for all food and beverage (to include, but not limited to beer, carbonated soft drinks, water and alcoholic beverages) sales at the Festival for a one-year term (multi-year agreements possible). It is understood that the Festival is a three (3) day event, during Presidents’ Day weekend each year, with hours of operation from 10:00 am – 6:00 pm.
 Concessionaire would be provided with space for food concessions that include a maximum of twenty (20) food booths (10 x 10 in size or similar configuration) limited to the areas of Myers Park and Peacock Park. Exact layout and allocated space will be determined in conjunction with the Festival staff. All vendors subject to approval by the Festival staff.
 Concessionaire would be provided with space for drink concessions that include:
o A maximum of twelve (12) beverage locations for the sale of non-alcoholic beverages.
o A maximum of eight (8) beverage locations for the sale of alcoholic beverages (to include, but not limited to, wine, beer and liquor).
 Concessionaire must work in conjunction with Festival sponsorship sales effort by exclusively pouring or serving drinks or food items by sponsors of the Festival.
 Concessionaire must be able to purchase products from these Festival sponsors at a fair market value that reflects special event pricing and on consignment with own credit account.
 Concessionaire must work with the Festival staff and sponsors to determine approved pricing for all products. All pricing must be posted and in line with comparable market value.
 Concessionaire will provide all tenting, landscaping and signage (excluding sponsor provided signage) for all food and beverage concessions throughout the Festival at its’ own expense. All signage must be consistent and approved in advance by Festival staff.
 Concessionaire is responsible for ensuring that all vendors / sub-vendors comply with all established food safety guidelines, licenses and permits for the event.
 Concessionaire will pay the Festival a fee of One Hundred Fifty Thousand dollars ($150,000) for rights listed above.
Schedule of Payments
o $50,000 – Once agreement is signed
o $50,000 – December 1st
o $50,000 – February 1st
 Concessionaire may be asked to provide certain elements needed for the festival such as:
o Structures and generators for the special areas like the blue Moon Orange Bar
o Provide flooring and trussing for Peroni areas
o Support for culinary stage
o Any equipment needed for any F&B-related activations (wine bar, bourbon bar, etc. etc.)
 As part of this proposal Concessionaire should also list out any added benefits or services they are willing to provide to CGAF as part of this agreement.



On a roll for several years running, the Downtown Festival & Art Show has steadily climbed in rankings in recent years and moved up another three positions while breaking its own placement records. The Downtown Festival & Art Show, which celebrates its 32nd anniversary this year, has grown along with the city of Gainesville and now boasts a No. 10 ranking on Sunshine Artist magazine's "200 Best" list of top arts festivals in the nation. This leap from last year's No. 13 ranking is a very prestigious honor, making Gainesville the second-highest ranked festival in the state of Florida. Out of nearly 1,000 art and craft festivals across the nation, the Downtown Festival & Art Show stands out as one of the most profitable for attending artists. To create the list, Sunshine Artist analyzes thousands of ballots from artists who record the amount of money they earn at the festivals they attend. Shows receive points based on these earnings, and the ones with the most points gain the top spots in the rankings. The Downtown Festival & Art Show has ranked among the top festivals in the nation since 1996, making it into the top 30 for the past seven years. However, this marks the first time it has reached the top 10. This year's festival will take place on Saturday, November 16 and Sunday, November 17. More than 100,000 visitors are expected to attend this nationally-recognized event featuring 250 talented artists and live entertainment on three stages.



(Hollywood, FL) For Immediate Release

September 6, 2013

Jamie Mardis, President of Rental Stages, Inc., a division of Sidram Power, is pleased to announce the addition of Jill Spear to their Sales and Marketing team. Spear comes to Rental Stages with an extensive background in the South Florida event industry. Complementing the existing team, Spear will be responsible for generating new business in the local and national markets as well as maintaining the marketing and PR campaigns for the company.

“Jill’s reputation as a top industry producer, combined with her affinity for Social Media and Marketing makes her a perfect fit with our plans for the company’s future. We needed to fill this position to keep up with the company’s growth.”

Spear’s recent positions have provided her with well-rounded event experience including Catering, Décor and Production.

This position marks a return to entertainment production for Spear as she began her career as a publicist and event specialist with Island Records.

Mardis opened Sidram Power in 2003 after a long and successful tenure in touring and production. In 2009 Mardis opened Rental Stages as an answer to his client’s growing need for safe and dependable staging and rigging. Rental Stages has fast become a leader in providing safe and sturdy staging. Rental Stages is based in Hollywood, Florida.

For more information contact :( 954) 989-8898





Isle of Eight Flags Shrimp Festival Plans a Golden Celebration in 2013

FERNANDINA BEACH, FL. (January 28, 2013) – Originating from a competitive race between shrimp boats and their captains in 1964, the Isle of Eight Flags Shrimp Festival has evolved over the years to become a full fledged weekend celebration Presented by Publix. In 2013, the Shrimp Festival will commemorate 50 years of fun on May 3, 4 & 5, 2013, along Centre Street in the historic downtown business district of the quaint seaport village of Fernandina Beach on beautiful Amelia Island, Florida. The Golden Anniversary will feature a variety of children’s activities, live entertainment, fine arts and crafts and much more. Guests can treat themselves to their favorite feast of the sea, whether it be Shrimp Pie, Shrimp Quesadillas, Fried Shrimp, Boiled Shrimp or Shrimp Pizza – just a few of the dishes prepared by local citizens on behalf of their local non-profit organization.  Pirates roaming the Atlantic are just another one of Amelia Island’s tales that come to life at this year’s Isle of Eight Flags Shrimp Festival, celebrating all things shrimp since 1964 – catching them, cooking them, eating them and even drawing them.  The Southeast Tourism Society has named the Isle of Eight Flags Shrimp Festival a Top-20 event for the past eleven years.  This year’s incredible line-up of fine arts, crafts and antiques, delicious food and lively entertainment is sure to live up to that distinction. Arrrrr!

Festivities Begin Friday Night

            Catch fantastic bargains during the Downtown Merchants Sidewalk Sale all day Friday.  The Isle of Eight Flags Shrimp Festival, Presented by Publix, officially kicks off at 6:00 p.m. on Friday evening, May 3, when food booths, entertainment and activities open at the Riverfront and Kids Fun Zone only.  The Opening Ceremony officially starts the festivities at 6:30 p.m. on the Riverfront Stage, followed by the Miss Shrimp Festival Scholarship Pageant, Music and a Pirate Invasion, with Fireworks scheduled at 9:45 p.m.

Fine Arts & Crafts and Antiques

            On Saturday, May 4 from 9 a.m. to 7 p.m. and Sunday, May 5 from 10 a.m. to 5 p.m., visitors can enjoy the works of more than 300 award-winning artists and craftspeople and their creations in watercolor, acrylics, oils, sculpture, metal, photography, pottery and more. All participating exhibitors are fully juried to qualify for entry into the show.  Best in Show will receive a $3,000 cash prize.  Selected as a Top 200 Outdoor Art Festival in the U.S. by Sunshine Artist Magazine, the festival also boasts an excellent showing of fine antiques and collectibles, with approximately 75 booths, including furniture, Depression glass, jewelry, crystal and coins.  Student artwork from all public and private schools in Nassau County are displayed, with awards for outstanding pieces given by local businesses.

Food and Music

            What would a Shrimp Festival be without shrimp? Seafood and shrimp dishes abound, all prepared with a local flair and flavor by dozens of civic and charitable organizations from the Fernandina Beach and surrounding Nassau County. The treats for the taste buds and eyes are rivaled only by musical performances from regional and local acts that will fill the seaside air with the sounds of jazz, pop, rock, folk, and country.  Beach music will be provided by our “house band,” the ever popular Swingin’ Medallions, who will perform on Sunday afternoon. 

Family Fun

            See colorful pirates swordfight, loot and plunder in the streets after they invade the festival by a pirate shrimp boat – a throwback to the days when Amelia was ruled under foreign flags. A “Blessing of the Fleet” and the “Best Decorated Shrimp Boat Parade and Contest” on Sunday will entertain guests at the Riverfront.  Contests include Little Pirate, Pirate in Training and Best Beard on Saturday and a Shrimp Ice Cream Eating Contest on Sunday.  Get with the spirit of the festival and entertain the family in the Kids Fun Zone with activities for all ages and entertainment throughout the weekend provided by Rick Hubbard’s Kazoobie Show, JuggleSTUFF and Pirate School, among others.  And, don’t forget to tighten the wooden leg, Black Beards, and join the YMCA 5-K run on Saturday morning.  Later, bring the crew to the Shrimp Festival Putt-Putt Tournament at Main Beach on Saturday night.

Pirate Parade

            Join the locals for the pre-festival Pirate Parade, presented by Residence Inn, Amelia Island, to be held on Saturday, April 27 at 11:00 a.m. as it takes over Centre Street in downtown Fernandina Beach to the theme of "The Year of the Golden Shrimp.  Creative craftsmanship will abound with the imaginative floats and unique entries vying for “Best of Parade” honors.


            There are truly memories to be made for everyone at this storied festival.  For a complete listing and schedule of events for the 50th Annual Isle of Eight Flags Shrimp Festival, Presented by Publix, visit www.shrimpfestival.com

Introducing ZipLine Adventures - now available for bookings in Florida! . The new Spectrum Sports Mobile ZipLine is available from USA Party Rent. We are fully insured, and our uniformed staff will treat your customers with respect. We have openings from now through March. Rentals or pay as you go.

Contact John Galloway

Phone: 7653764181
Email: gallow@tctc.com

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