Job Postings
Feeding South Florida - Volunteer Coordinator
Job Postings
Friday, November 06, 2015 01:46 PM

POSITION TITLE: VOLUNTEER COORDINATOR
  DEPARTMENT: COMMUNITY RELATIONS
  REPORTS TO: DIRECTOR OF DEVELOPMENT
  CLASSIFICATION: EXEMPT, FULL-TIME

 

SUMMARY OF RESPONSIBILITIES:


  The primary objective of the   Volunteer Coordinator (VC) is to coordinate the overall Feeding South Florida   (FSF) volunteer program including the recruitment and training of volunteers   for all FSF locations, special events, food drives, and other activities.    This position will supervise volunteers and work closely with the Sort   Coordinator and other team members to ensure a positive, meaningful, and fun   experience for FSF’s volunteers. The VC is one of the most visible   representatives of FSF and therefore must ensure excellent customer service.   The ideal candidate is energetic, hard-working, organized, is a master   multi-tasker, and thrives in a fast-paced environment.

 

JOB FUNCTIONS:


  1. Provide excellent customer   service, facilitate a positive and meaningful experience for volunteers,   motivating and assisting each volunteer as needed.
  2. Recruit, train, and retain volunteers and prepare job descriptions for all   volunteer tasks including sort, events, office work, food rescue, etc.
  3. Maintain an up-to-date schedule of all FSF volunteer opportunities,   including opportunities in each facility, both in the warehouse and in the   general office.
  4. Maintain an up-to-date schedule of all volunteer recruitment efforts and   opportunities, such as recruitment fairs, requests from groups for speakers,   web sites, public service announcements, etc.
  5. Provide FSF representation for all such opportunities, seeking assistance   from other staff or volunteers when necessary and advertising internally to   those departments who require special volunteer talent.
  6. Support the creation of volunteer recruitment materials and   disseminate information about volunteer opportunities through all   appropriate channels.
  7. Maintain an up-to-date database of all prospective and actual volunteers,   as well as records of all volunteer activities performed and provide current   reports about such activities on a regular basis.
  8. Respond to requests, in a timely manner, for volunteer information that   come through the FSF web site and help identify resources that may be useful   for volunteer recruitment.
  9. Coordinate intake of volunteers including the completion of registration   forms, training and orientation, and train other staff to conduct these   activities in each branch.
  10. Design and implement appropriate ways to thank, recognize and honor   volunteers for their efforts.
  11. Work directly with the Volunteer Sort Coordinator to ensure appropriate   staff members are introduced to the volunteer group, pictures are taken, and   all opportunities for involvement with FSF are conveyed to the volunteers.
  12. Promote the mission of FSF and engage volunteers to ensure the ongoing   support of volunteers.
  13. Assist with the planning and execution of any sort, distribution and/or   warehouse events.
  14. Assist the Director of Development and Vice President of Community   Relations as needed.

 

QUALIFICATIONS:

      
  • Bachelor’s        Degree
  •   
  • Positive        attitude, energetic, good sense of humor – a “people person”
  •   
  • Minimum        two years of volunteer coordination experience, with customer service/relationship        management experience
  •   
  • Strong        communication skills, with the ability to speak publicly and write well
  •   
  • Strong        computer Skills:  Word, Excel, Publisher, PowerPoint and other        database proficiency.
  •   
  • Flexibility        and the ability to work as a member of a team on several projects        simultaneously.
  •   
  • Sensitivity        to diverse populations with the ability to serve people in a        compassionate, patient, friendly, and courteous manner, showing sincere        interest in people’s concerns (Bi-lingual preferred)
  •   
  • Ability        to manage time efficiently, while under pressure in a fast-paced        environment with multiple responsibilities.
  •   
  • Ability        to work productively without constant supervision.
  •   
  • Experience        and comfort with training and teaching others.
  •   
  • Attention        to detail, accuracy, and deadlines.
  •   
  • Ability        to exercise good judgment and discretion, including a demonstrated        impartiality to certain organizations, agencies, groups, or individuals.
  •   
  • Possession        of a current and valid Florida’s driver’s license, liability insurance        and a clean driving record.

PHYSICAL DEMANDS & WORKING   CONDITIONS:

      
  • Based        on OSHA Standards Lifting requirements are 50lbs and when lifting loads        heavier than 50lbs, use two or more people to lift the load.
  •   
  • This        position works in a warehouse and office setting. There may be extended        periods of sitting, standing and/or bending; listening, talking and/or        visual concentration; writing and/or computer use.
  •   
  • After        business hours work is required occasionally throughout the year.
  •   
  • Frequent        travel between quad-county areas using personal vehicle is required.
  •   
  • Occasional        same day, out of town travel for meeting, conferences and special events        using personal vehicle and/or public transportation is required.
  •   
  • Occasional        overnight, out of town travel for meetings and conferences using public        transportation is required.
  •   
  • Involves        activities in both office and warehouse environments with exposure to        the climate and South Florida weather.
  •   
  • The        noise level in the work environment is usually moderate to loud.

 

If you know of anyone that may be   interested in this  position, please have them email their resume and   salary requirements to careers@feedingsouthflorida.org. If internal staff is interested   in applying for this position, please forward your resume to the HR   Department with your current position and responsibilities at Feeding South   Florida listed on the resume.

 

 

 

 
Sponsorship Coordinator - City of Hialeah
Job Postings
Tuesday, October 06, 2015 11:16 AM

CITY OF HIALEAH - Sponsorship Coordinator

The City of Hialeah is accepting applications for the position of Sponsorship Coordinator. 

The Sponsorship Coordinator also functions as a development officer. This person builds community-based partnerships, seeks cash and in-kind sponsorships, writes proposals, provides sponsorship recaps, and maintains community relations.

Please click for job notice.

EXAMPLES OF DUTIES

-  Actively solicits sponsorships for the City of Hialeah, city events and programs..

-  Drafts sponsorship contracts and coordinates payment schedules.

-  Acquires, stores, and tracks payment schedules for in-kind sponsorships and donations.

-  Informs sponsors of opportunities to support, fund and participate in City events and programs.

-  Provides customer service, communication, and correspondence to sponsors, including, but not limited to: sending out new sponsor packets; acknowledgement letters; invoices, responding to sponsor requests as needed.

-  Submits quarterly sponsorship reports to the Mayor via the Department Director.

-  Monitors ongoing sponsorship campaign effectiveness, evaluates campaign results and modifies strategies based upon results as needed.

-  Oversees and manages all contracts for the City’s vending operations.

-  Works with the Director of the Communications and Special Events Department to establish annual budget forecast for the various activity needs (covering planned sponsorship income vs. planned expenditures).

-  Ensures proper acknowledgement of sponsors in City promotional materials.

-  Updates the Director of the Communications and Special Events Department on challenges and needs of the sponsorship program, and helps identify and implement resources needed to meet those challenges.

-  Performs additional duties as required.

KNOWLEDGE, SKILLS, AND ABILITIES

 -  Knowledge of South Florida Business Community.

-  Positive attitude and strong interpersonal skills.

-  Strong customer service skills.

-  Ability to effectively manage time and prioritize multiple responsibilities.

-  Detail oriented to ensure tasks are accurately completed.

-  Self-motivated and able to excel with minimal supervision. Computer skills with proficiency in Microsoft Word, Excel, Publisher and PowerPoint.

-  Ability to deliver effective presentations.

-  Strong organizational and communication skills.

-  Ability to work in a fast-paced environment.

-  Skilled in managing deadlines.

-  Excellent writing, communication and organizational skills.

 

REQUIREMENTS

 

Must have:

-  Bachelor’s degree in Marketing, Communications, Public Relations, Public or Business Administration or similar field from an accredited college or university and one year work experience of in sales, marketing or sponsorships; OR

-  Associates degree or 60 semester credits in Marketing, Communications, Public Relations or Public or Business Administration or similar field from an accredited college or university and 3 years work experience in sales, marketing or sponsorships;

-  Possession of a valid Florida driver’s license. 

-  Experience in event marketing and promotional marketing programs, municipal or government experience, and grant writing experience preferred.

-  Written and oral fluency in English and Spanish languages preferred.

 

 SPECIAL NOTE:  Must be willing to work flexible hours, including weekends, evenings and nights.

 

If you meet the minimum requirements and want to be considered for the position, please email your resume and supporting documentation to:

HRRESUMES@HIALEAHFL.GOV

 
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