Creative by nature, but understand the business side of culture? If so, we're looking for you! The City's Parks, Recreation & Cultural Affairs department is looking for an energetic, team-oriented, Assistant Cultural Affairs Manager to coordinate the activities of the Cultural Affairs Division that include, but not limited to, the production and promotion of major entertainment events, festivals, concerts and exhibitions; management of historic sites and event facilities; management of the historic municipal cemetery; administration of City and County arts grant programs; and cultural stewardship for the region as the County's local arts agency.
To be considered for this position, you must have a Bachelor degree from an accredited college or university with major course work in an arts-related field, and three (3) years of work experience managing staff, budgets, and exhibitions in the cultural arts sector (e.g., Arts Council, Local Arts Agency, Theatre, Museum, Gallery, Arts Center, Entertainment or Event Production/Promotion, Theme Park Attraction, Historical sites, etc.).
Or an Associate degree from an accredited college or university with major course work in an arts-related field, and five (5) years of work experience managing staff, budgets, and exhibitions in the cultural arts sector (e.g., Arts Council, Local Arts Agency, Theatre, Museum, Gallery, Arts Center, Entertainment or Event Production/Promotion, Theme Park Attraction, Historical sites, etc.).
Note:
Valid Florida Driver License required within 30 days of appointment and at all times while employed in this classification.
American Red Cross certification (or equivalent) in Cardiopulmonary Resuscitation (CPR), Automated External Defibrillator (AED) and First Aid is
JOB DESCRIPTION
SUMMARY This is highly skilled supervisory and arts administrative work in providing daily oversight to staff and coordinating the activities of the Cultural Affairs Division that include, but not limited to, the production and promotion of major entertainment events, festivals, concerts and exhibitions; management of historic sites and event facilities; management of the historic municipal cemetery; administration of City and County arts grant programs; and cultural stewardship for the region as the County's local arts agency.
The single position allocated to this classification reports to the Cultural Affairs Manager and works under general supervision. Work in this class is distinguished from other classes by its emphasis on local arts agency administration and ability to interface with community partners in order to complete the strategic objectives of the City of Gainesville cultural plan; and the supervision of staff and oversight of curators and contractors.
EXAMPLES OF WORK* *This section of the job description is not intended to be a comprehensive list of duties and responsibilities of the position. The omission of a specific job function does not absolve an employee from being required to perform additional tasks incidental to or inherent in the job. Performance of lower level duties may be required.
ESSENTIAL JOB FUNCTIONS Facilitates the coordination of the extensive objectives of the 352ArtsRoadmap (the 10-year Cultural Plan for Gainesville and Alachua County) and new programs that will result.
Oversees Commission for Accreditation of Park and Recreation Agencies (CAPRA) compliance for the Division.
Promotes and facilitates an atmosphere conducive and compliant with the goals and action plans of the division's Diversity Workforce Action Plan.
Works with program and facility coordinators and contracted curators to oversee implementation and administration of cultural programs for the City and management of its historic sites.
Assists the Cultural Affairs Manager in developing short- and long-range plans; and executing the strategic and creative direction of the Division.
Prepares the Division operating and capital budgets and monitors monthly results against plan.
Coordinates capital projects overseen by the PRCA Cultural Affairs Division.
Coordinates the periodic Arts and Economic Prosperity study for Alachua County.
Develops policies, procedures, and administrative guidelines for staff.
Assists the Cultural Affairs Manager in supervising public relation and marketing activities, including speaking before groups and media and overseeing production of program materials, including brochures, newsletters, handouts, bulletin boards, displays, and exhibits.
Hires, supervises, plans, evaluates, disciplines, trains, and coordinates work of regular and temporary subordinates.
Responsible for the development of, maintenance and coordination of grants and agreements in compliance with local, State, and Federal policies and procedures required for the receipt of grant funding.
Coordinates and develops community groups and volunteers to assist in related projects and programs.
Evaluates effectiveness of programs and practices and makes recommendations relating to projects, needs, and development.
Ensures compliance with State and local management requirements, policies, and procedures.
Prepares and submits related reports and documents, updates, and maintains computerized tracking/monitoring systems of all inventories.
Attends work on a continuous and regular basis.
NON-ESSENTIAL JOB FUNCTIONS Acts in the absence of the Cultural Affairs Manager.
Coordinates events and interfaces with other related City events and events sponsored by other organizations.
Works with local, state, and federal agencies, organizations, and individuals relating to program issues.
Presents to community groups, advisory boards, and/or City/County commissioners.
Performs other related duties as assigned.
QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential job function satisfactorily. Below are the required education, experience, knowledge, skills and abilities to perform the essential functions.
EDUCATION AND EXPERIENCE Bachelor degree from an accredited college or university with major course work in an arts-related field, and three (3) years of work experience managing staff, budgets, and exhibitions in the cultural arts sector (e.g., Arts Council, Local Arts Agency, Theatre, Museum, Gallery, Arts Center, Entertainment or Event Production/Promotion, Theme Park Attraction, Historical sites, etc.).
Or an Associate degree from an accredited college or university with major course work in an arts-related field, and five (5) years of work experience managing staff, budgets, and exhibitions in the cultural arts sector (e.g., Arts Council, Local Arts Agency, Theatre, Museum, Gallery, Arts Center, Entertainment or Event Production/Promotion, Theme Park Attraction, Historical sites, etc.).
CERTIFICATIONS OR LICENSES
Licenses Valid Florida Driver License required within 30 days of appointment and at all times while employed in this classification.
Certifications American Red Cross certification (or equivalent) in Cardiopulmonary Resuscitation (CPR), Automated External Defibrillator (AED) and First Aid is required upon appointment.
KNOWLEDGE, SKILLS AND ABILITIES Knowledge of cultural program issues and operational environment.
Knowledge of laws, ordinances, and statutes governing Federal/State grant funding.
Knowledge of government finance, accounting, and purchasing practices, policies, and procedures.
Knowledge of computers and relevant software.
Knowledge of program coordination concepts, principles, and operation.
Ability to plan, assign, and supervise work of others.
Ability to organize and conduct cultural programs and workshops.
Ability to oversee activities concerned with instructional, acquisition, exhibitory, safekeeping, research, and public service objectives of the division.
Ability to maintain records and prepare reports.
Ability to communicate effectively, both orally and in writing.
Ability to work effectively with coworkers and the general public.
PHYSICAL AND ENVIRONMENTAL REQUIREMENTS To perform this job successfully, an individual must possess certain physical abilities and be able to withstand work related environmental conditions.
PHYSICAL REQUIREMENTS While performing the duties of this job, the employee is often required to sit for prolonged periods of time.
WORK ENVIRONMENT While performing the duties of this job, work may require performance of tasks outdoors under varying climatic conditions.
Required to attend meetings outside regular business hours, including evenings, weekends and holidays.
A Social Security card is required at time of employment.
Veteran's preference for City employees in promotion shall apply only to a veteran's first promotion AFTER reinstatement or reemployment, without exception (55a-7.0111). The Applicants claiming veteran's preference are responsible for providing required documentation at the time of submitting an application for a vacant position (55a-7.013). Eligible Veterans must attach all documentation to application. Preference is given to Veterans and spouses of Veterans according to the Florida Administrative Code.
Pursuant to Florida public records law, applications are subject to disclosure.
The City of Gainesville is an Equal Opportunity/Affirmative Action employer and does not discriminate in hiring. Minorities, Women, and Disabled are encouraged to apply. If you have a disability and require special accommodation during the selection process, please notify the Human Resources Department at (352) 334-5077.
Events & Marketing Coordinator - Peggy Adams Animal Rescue League
The primary responsibilities of the Events & Marketing Specialist are to seek, plan and direct League community outreach events, community partner events and other off-site events to support fundraising and marketing efforts. Assist department director & department manager with large signature events.
Essential Duties and Responsibilities include the following. Other duties may be assigned.
Strategically evaluate, recommend, and develop plans for fundraising and marketing event opportunities for the organization.
Direct community outreach & partnership events including but not limited to: Blessing of the Animals, Palm Beach Outlets quarterly events (including Pet Photos with Santa), CityPlace annual event, Great Charity Challenge, Giving Tuesday
Develop annual program expense and revenue budgets
Coordinate staff and/or volunteer support of events
Coordinate marketing of events for which they are responsible
Assist department director & department event manager with large signature events including but not limited to: Christmas Ball, Off the Leash, Walk for the Animals, Countdown 2 Zero and other events as requested
Liaison with adoptions department on 3rd party offsite events
Liaison with adoptions department on special promotions held at the League
Manage and develop strategies for donation box program
Manage and develop car donation program
Manage internal event & promotion calendar
Develop and manage volunteer and intern opportunities to support department
Assist department staff with administrative needs
Represent the League at public and private events
Qualifications
To perform this job successfully, and individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Experience in special event coordination
Excellent project management and communication skills required.
· Must support the Animal Rescue League’s mission, policies and practices
· Must be able to provide the image consistent with the League values and goals, provide accurate information to the public at all times and have the ability to deal tactfully and effectively with the public.
· Must be willing to participate in meetings with management, Board, and shelter staff, to share ideas and suggestions designed to improve the organization's ability to meet its objectives.
Demonstrated ability to communicate in written and verbal format
Must have reliable transportation to events and meetings
Must be well organized, flexible, a self-starter, and work well under pressure
Computer proficient
Position requires some nights and weekends as related to special events and activities
Possession of a valid Florida Driver’s license and driving record acceptable to insurance carrier
Additional Preferred Qualifications
Non-profit experience
Education and Experience
Associate’s Degree with two to three years related experience and/or training; or equivalent combination of education and experience.
Computer Skills
Computer experience with publishing programs
Microsoft Word and Excel
Experience with social media implementation
Raiser’s Edge knowledge a plus
Materials and Equipment Used
Computer
Telephone system
Copiers
Physical Demands
The physical demands described here are representative of those that must met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is consistently required to stand and move. In addition the employee is constantly required to talk, hear and use hands for grasping, reaching and other operative tasks. The employee is required to stand and sit frequently. The employee will also be required to bend neck and twist body. The employee will be required to consistently lift an animate or stationary object of up to 20 pounds.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently exposed to an indoor office environment climate condition. The employee is occasionally exposed to outdoor weather conditions. The employee is occasionally exposed to animal odors and animal fur.
The noise level in the work environment is usually moderate.
